------Tips for Information Security from Hotsun Imaging Products Co.,Ltd.
It has been reported that a technician bought three sets of cheap second-hand copiers to carry out an experiment. He dismantled its hard drive and then connected it to the computer and at last recovered data through a free software. Unexpectedly, they found that up to 40,000 copies of information retained in the hard drive of copier machine.
Most copier machines are equipped with a hard drive so that images of every scanned, faxed and printed document are stored. Generally those images won’t disappear until the disk fills and the oldest data is overwritten if the file is unencrypted.
The function of storing information for the hard drive means that the company confidential documents, such as personal salary records you copied at the office last year , important contracts, major decisions etc. may still be there.
Some copiers have privacy and security software available, which can overwrite images so that they don't remain on the hard drive after finishing the print jobs. However, there are no privacy and security software for most kinds of copiers. As for those copiers without security software, how can they avoid leakage of information?
The leakage of copier reminds us that information security can not be ignored. How to prevent the leakage of copier? As a manufacturer of copier supplies and in order to thanks for the support of business partners, Hotsun Imaging Products Co., Ltd. would like to share a few tips for information security:
1.Be careful when you copy documents. Try not to copy personal information on work or public machines that you have no idea about how they are administered.
2.When you lease a machine, discuss end of life security with your machine vendor to make sure that hard drives of copy machine will be completely erased when the machine is removed.
3.Destroying or erasing the disk yourself before selling the machine or allowing it to be removed from your business is also a feasible way to avoid leakage of information.
4.Take the hard drives down before selling the machine or ending leasing or renting the machine.
In a word, there are a lot of ways can avoid the leakage of information as long as you pay close attention on any channels which may lead to the leakage of data. For any doubt or need more knowledge about information security, please feel free to call us or send us an email：HOTSUN@HOTSUNIMAGING.COM