Copier has become an integral part of enterpriseoffice. Those documents, such as the contract you need to print, the financialstatements etc. need to print out the archive. Although at the beginning, thecost of copier seems to be higher than printer. But we should look at thing indifferent respects. On one hand, the copier we use today are set to scan,print, copy, and other functions in a network. In other world, it connects oneof our all-in-one devices to your network you are adding powerful businesscapability. On the other hand, it will copy more page yields than printer inthe same time. So copier is more efficient than printer. Therefore, in a word, Thecost of copier machine in the long run not only can be lower than the printer,but it will be more efficient than the printer.
These products with highly adaptableintelligent feature will integrate into your workflow without obstacle and theywill improve your efficiency and make you obtain maximum benefit. How to choose the right office equipment?Of course, choosing new copier is better if you have enough expense. However, theexpense of new copiers will often encourage many businesses, small and medium enterprisesin particular, to consider buying used copiers. This is definitely a smartchoice because proper second hand copiers meet the office need and can be a dependablepart of your office with lover cost.
Kindly note that what we say is "propersecond hand copiers". It is not sufficient to clean the outside simply andmake sure it still works. When buying a used copier, We should ask the authorizedreseller about their refurbishing process. The inside and outside part of usedcopiers need to be cleaned thoroughly, all worn parts need to be replaced bynew ones, they should be inspected completely to avoid any potential problemsand they should come with the same service contract as a new machine.
Whether we buy a new copier or a used one,after-sales service should be considered at first. It's best to sign a contractwhich covers all kind of service, preventative maintenance service, all parts,consumable and non consumable parts and all labors. Some contracts cover alltoners which will allow you to control your costs. When you buy a used copier,the insurance is definitely worth the cost of the service contract. Then themarket holdings should be considered. If there is something wrong with themachine and it need to be repaired, it will not cost a lot though it has manyparts because the contract covers service of all parts. Last but not lease, thecost of copier supplies can not be ignored. Surely, it’ll be a better choice tochoose the products with high quality from the recycled manufacturer, such as HotsunImaging etc.
Whether you buy a new or only a second-handcopier, here are four questions you'll need to figure out:
1. Which brand of copier will be moreappropriated for me?
Generally speaking, there is a full rangeof copier you can choose, such as Ricoh, Canon, Konica Minolta, Sharp, Toshiba,Xerox, etc. There’s no doubt that different brandof copier will have different feature. You can choose the model that you likeaccording to your actual situation.
2. What do I need the copier to do? Blackprinting or color printing?
Modern digital copiers can do more thanjust copy so that sometimes they are referred to as "multifunctionalproducts". Almost all copiers can be used to print, fax, copy and scan. Extensivedocument handling sometimes are needed and copier can meet your need. But somecopier can support color and other only can support black printing. So you alsoneed to decide whether you need a copier that supports color or black printing.
3. What is my volume?
Start with your company’s current copyvolume. What is your monthly paper consumption? How much copy volume will beincreased every year? How many people will use the machine? Check the built-incounter on your existing copier. Look at the invoices for copy charges fromyour current supplier. All of these things will help you to determine yourcurrent volume and help you decide how much volume of the machine you shouldbuy.
4. How fast do I need it?
We measure the copier speed in pages per minute(ppm) which is the number of A4 sized pages the machine can produce in oneminute when running at full speed. The machine with speed ranging from 25 to 75ppm can meet the need of most offices.